1. WHAT INFORMATION DO WE COLLECT?

Personal information you provide to us

We collect personal information that you voluntarily provide when you contact us, request information, subscribe to our communications, purchase or inquire about services, or participate in a client engagement.

The information we may collect includes:

• Name;
• Email address;
• Phone number;
• Mailing or business address;
• Billing address;
• Contact preferences;
• Company, job title, and other professional information;
• Project materials, documents, research, instructions, and feedback;
• Transaction, billing, and payment-related information;
• Audio or video recordings where a client meeting, interview, or call is recorded with appropriate notice or consent; and
• Other information you choose to provide in connection with our Services.

Payment and financial information

Payments may be processed through third-party payment processors such as Stripe. Depending on the transaction, we may receive billing details and limited payment-method information associated with the transaction.

Full card or payment credentials may be collected, processed, and stored by the payment processor rather than directly by ProofreadStyle LLC.

We may also process financial or business information that a client voluntarily provides when it is relevant to a professional engagement.

Information automatically collected

When you visit or use our Website, certain technical and usage information may be collected automatically.

This may include:

• IP address;
• Browser type and settings;
• Device type and operating system;
• Language preferences;
• Referring URLs;
• Pages viewed and Website interactions;
• Dates and times of visits;
• Session and diagnostic information;
• Cookie or similar identifiers; and
• Approximate geographic information.

Approximate location information

We may collect or derive approximate geographic information such as country, region, or city from IP addresses and other technical information through our Website and analytics providers.

We do not intentionally collect precise GPS location through our Website.

More information about cookies and similar technologies is available in our Cookie Policy.

2. HOW DO WE PROCESS YOUR INFORMATION?

We may process personal information to:

• Provide and administer our Services;
• Respond to inquiries and requests;
• Prepare proposals and manage client engagements;
• Process transactions and payments;
• Deliver educational email courses and requested communications;
• Send marketing communications where permitted;
• Analyze Website traffic and performance;
• Improve our Website, content, and Services;
• Protect the security and integrity of our Website;
• Prevent fraud, abuse, or unauthorized activity;
• Maintain appropriate business and transaction records;
• Enforce our agreements and protect legal rights; and
• Comply with applicable legal obligations.

3. WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR INFORMATION?

Where applicable privacy law requires a legal basis for processing, we may rely on one or more of the following:

• Consent. We may process information when you have given us permission for a particular purpose. You may withdraw consent where applicable.
• Performance of a contract. We may process information when necessary to provide requested Services, perform a client agreement, process a transaction, or take steps at your request before entering into an agreement.
• Legitimate interests. Where permitted, we may process information when reasonably necessary for legitimate business purposes such as operating and improving our Website, communicating with clients and prospective clients, measuring engagement, maintaining security, and managing our business.
• Legal obligations. We may process or disclose information when necessary to comply with applicable law, lawful requests, accounting requirements, tax obligations, or legal proceedings.
• Protection of rights and safety. We may process information where reasonably necessary to protect our rights, prevent fraud or abuse, or protect another person's rights or safety.

Additional legal bases or requirements may apply depending on the jurisdiction in which an individual is located.

4. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

We may disclose personal information to vendors, contractors, professional advisers, and service providers when reasonably necessary for them to provide services to us or assist us in operating our business.

Categories may include:

• Website hosting and infrastructure providers;
• Analytics providers;
• Payment processors;
• Email and communications providers;
• Marketing and customer relationship management (CRM) tools;
• Cloud-storage and business-productivity providers;
• Attorneys, accountants, and other professional advisers where appropriate; and
• Other providers reasonably necessary to operate our business or deliver Services.

We may also disclose information in connection with a merger, acquisition, financing, sale of assets, restructuring, or similar business transaction.

We may disclose information when required by law or when reasonably necessary to establish, exercise, or defend legal rights.

We do not provide personal information to unrelated third parties for those third parties to use for their own direct-marketing purposes.

We do not currently sell personal information or share personal information for targeted advertising.

5. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

Yes. We use or may use cookies, pixels, tags, web beacons, and similar technologies for Website operation, security, preferences, analytics, performance measurement, and measurement of email engagement.

Some technologies are necessary for the Website to operate properly. Other non-essential technologies may be controlled through our cookie-consent tools where applicable.

Emails we send may contain tracking technologies that allow us to determine whether an email was opened or whether links in the email were interacted with. We may use this information to measure engagement and improve our communications.

We do not currently use these technologies to serve targeted or interest-based advertising.

Google Analytics

We use Google Analytics to help us understand how visitors interact with our Website.

Google Analytics may process Website interactions, session information, browser and device information, cookie or similar identifiers, and approximate geographic information such as country, region, or city.

We use this information for analytics, reporting, and improvement of our Website and Services.

For additional information, see our Cookie Policy and Google's Privacy Policy .

6. IS YOUR INFORMATION TRANSFERRED INTERNATIONALLY?

ProofreadStyle LLC is based in the United States and operates its business primarily from the United States. Because our Services are provided online, we may work with clients, prospective clients, or other individuals located outside the United States.

We also use third-party service providers that may process or store information in the United States or other countries.

As a result, personal information may be transferred to or processed in a country different from the country where the individual is located.

Where applicable privacy law imposes requirements on international transfers, we will handle personal information in accordance with applicable law and may rely on safeguards or transfer mechanisms made available through our service providers where appropriate.

7. HOW LONG DO WE KEEP YOUR INFORMATION?

We may retain personal information for as long as the individual or organization has an account, contact record, client record, or other active record in our customer relationship management (CRM) system or related business systems.

We may retain information for a longer period when reasonably necessary to provide our Services, maintain business and transaction records, manage client relationships, resolve disputes, enforce agreements, protect our business and Services, and comply with applicable legal, tax, accounting, and regulatory requirements.

Different categories of personal information may be retained for different periods depending on the nature of the information, the purpose for which it was collected, our ongoing relationship with the individual or organization, and applicable legal or business requirements.

When information is no longer reasonably required, we may delete or anonymize it, subject to applicable legal requirements and technical limitations such as backup systems.

8. HOW DO WE KEEP YOUR INFORMATION SAFE?

We use reasonable technical and organizational measures designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.

However, no Internet transmission or electronic storage system can be guaranteed to be completely secure.

9. DO WE COLLECT INFORMATION FROM MINORS?

Our Services are intended for adults and business clients and are not directed to children under 18.

We do not knowingly provide our professional Services directly to children under 18 or knowingly collect personal information from children under 18 through our Website.

If we learn that we have collected personal information from a child in a manner prohibited by applicable law, we will take reasonable measures to delete that information.

10. WHAT ARE YOUR PRIVACY RIGHTS?

Depending on where you live and which privacy laws apply, you may have rights regarding your personal information. These may include rights to:

• Request access to personal information;
• Request correction of inaccurate information;
• Request deletion of personal information;
• Receive a portable copy of certain information;
• Object to or restrict certain processing;
• Withdraw consent where processing is based on consent;
• Opt out of certain uses where applicable; and
• Appeal certain privacy-request decisions where provided by law.

These rights are subject to applicable legal exceptions and may differ based on your location.

To exercise an applicable privacy right, submit a privacy request or contact us at [email protected] .

Marketing communications. You can unsubscribe from marketing emails at any time using the unsubscribe link in the email or by contacting us.

After opting out of marketing communications, we may still send non-marketing communications reasonably necessary to respond to requests, provide contracted Services, process transactions, or administer an ongoing client relationship.

11. CONTROLS FOR DO-NOT-TRACK AND GLOBAL PRIVACY CONTROL

Do-Not-Track

Some browsers include a Do-Not-Track ("DNT") setting. Because there is not currently a uniform standard governing how websites must interpret DNT signals, we do not currently respond to DNT browser signals.

Global Privacy Control

Global Privacy Control ("GPC") is a separate browser-based privacy signal. Where our consent-management system detects a supported GPC signal, we apply the associated privacy preference through our consent-management tools as configured and as required by applicable law.

12. DO UNITED STATES RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?

Residents of certain U.S. states may have privacy rights under applicable state law. Whether a particular law applies to ProofreadStyle LLC or a particular request depends on the requirements, thresholds, exemptions, and scope of that law.

Categories of Personal Information We May Collect

Retention

We may retain personal information for as long as the individual or organization has an account, contact record, client record, or other active record in our customer relationship management (CRM) system or related business systems.

We may retain information for a longer period when reasonably necessary to provide our Services, maintain business and transaction records, manage client relationships, resolve disputes, enforce agreements, protect our business and Services, and comply with applicable legal, tax, accounting, and regulatory requirements.

Different categories of personal information may be retained for different periods depending on the nature of the information, the purpose for which it was collected, our ongoing relationship with the individual or organization, and applicable legal or business requirements.

Sources of Personal Information

We may obtain personal information:

• Directly from you;
• Automatically when you interact with our Website;
• Through interactions with emails and other communications we send;
• From payment processors in connection with transactions;
• From analytics and Website service providers;
• From CRM, email, and communications service providers; and
• From other service providers involved in delivering our Services.

How We Use and Disclose Personal Information

We may use these categories of information to provide Services, respond to inquiries, process transactions, administer client relationships, perform Website analytics, measure email engagement, secure our Website, communicate with users, maintain records, and comply with legal obligations.

We may disclose relevant information to service providers such as Website hosting providers, analytics providers, payment processors, communications providers, CRM and marketing tools, cloud-service providers, and professional advisers when reasonably necessary for them to provide services to us or assist us in operating our business.

We do not provide personal information to unrelated third parties for those third parties' own direct-marketing purposes.

We do not currently sell personal information or share personal information for targeted advertising.

Your Rights

Depending on your state of residence and whether the applicable law applies, you may have rights such as:

• The right to know whether we process your personal information;
• The right to access certain personal information;
• The right to correct inaccurate personal information;
• The right to request deletion of personal information;
• The right to obtain a portable copy of certain information;
• The right to non-discrimination for exercising applicable privacy rights;
• The right to opt out of certain processing where such processing occurs and applicable law provides the right; and
• The right to appeal certain privacy-request decisions where provided by law.

How to Exercise Your Rights

To exercise a privacy right that applies to you, you may:

• Submit our Privacy Request form ;
• Email [email protected] ;
• Use the contact form at proofreadstyle.com .

Request Verification

We may need to verify your identity before completing certain privacy requests. We will use information provided for verification only as reasonably necessary to verify the request, protect personal information, and prevent fraud or unauthorized access.

If an authorized agent submits a request on your behalf, we may request reasonable evidence that the agent is authorized to act for you.

Appeals

If applicable state law provides a right to appeal a decision concerning a privacy request, you may submit an appeal by emailing [email protected] .

California Direct-Marketing Requests

Where applicable law provides California residents with rights concerning personal information disclosed to third parties for their own direct-marketing purposes, requests may be submitted using the contact information in this Privacy Notice.

ProofreadStyle LLC does not currently disclose personal information to third parties for their own direct-marketing purposes in the ordinary operation of our Website.

13. DO WE MAKE UPDATES TO THIS NOTICE?

Yes. We may update this Privacy Notice from time to time to reflect changes to our Services, technologies, vendors, business practices, or applicable legal requirements.

The date at the top of the notice identifies when it was last updated.

14. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

If you have questions or comments about this Privacy Notice or our privacy practices, contact:

ProofreadStyle LLC
Email: [email protected]
Website: https://proofreadstyle.com

15. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

Depending on the laws applicable to you, you may have the right to request access to personal information we maintain about you, request correction of inaccurate information, request deletion, receive a copy of certain information, withdraw consent where applicable, or exercise other privacy rights.

To submit a request, use our Privacy Request form or contact [email protected] .

We will evaluate requests in accordance with applicable privacy law and any applicable exceptions.